SURPLUS, SALVAGE, AND ASSET DISPOSAL
CSN follows asset disposal procedure and guidelines as listed in the NSHE Procedures & Guidelines Manual, Chapter 1, Section 2, Item 8.
» College equipment must never be thrown into the trash or disposed of by other means. All equipment no longer needed, or no longer working, or serviceable must be routed to Delivery Services for surplus. «
Departments that have assets intended for surplus will notify Inventory Control of their intent to surplus said equipment. Surplus equipment must accompany a signed Asset Transfer Form.
The CSN employee submitting the Asset Transfer Form is responsible for determining if an asset is authorized to begin the surplus process by following guidelines established by their department and obtaining approval from their department head.
» Grant funded equipment must have permission from the Office of Grants and Contracts prior to submitting for surplus.
» The Office of Technology Services (OTS) is responsible for preparing IT equipment for surplus. Departments shall place a ticket with OTS HelpDesk to have IT equipment moved to surplus.
» Departments shall place a work order with Facilities Management iServiceDesk for any non-IT equipment to be moved to surplus. Facilities Management requires an Asset Transfer Form to be signed by the Inventory Custodian and be attached to the surplus equipment before they move it.
Surplus equipment is inspected by Delivery Services staff to determine functionality and working condition. Depending on the time of year and the working condition, Surplus staff will determine marketability and the best method of disposal.
» Currently CSN publishes auctions on two platforms--Public Surplus and Local Auction. «
PUBLIC SURPLUS AUCTIONS
Public Surplus is an online auction platform that allows customers to view and bid on surplus from CSN. The website for Public Surplus is https://www.publicsurplus.com/sms/browse/home.
To view CSN auctions on Public Surplus follow these steps:
- Click on the ‘Select Region’ arrow.
- Select Nevada.
- Click on the ‘Agency’ arrow to select College of Southern Nevada.
- To view all listings of CSN auctions, click on the link under the arrows that states “View All Auctions for College of Southern Nevada”.
Bidders are able to view and click on each auction to see more information about the items.
To bid you will be required to create an account with Public Surplus and register with your legal name, mailing address, phone number, email, and a valid credit or debit card.
» All auctions are sold on an “AS-IS” basis. There are no returns, refunds, or exchanges allowed. Auctions are not allowed to be inspected prior to bidding, all sales are final, and there are no warranties offered. «
CSN has the right to withdraw items from auction or to refuse sale for any reason.
Public Surplus requires a Buyer’s Premium of 11% and a Nevada State Sales Tax of 8.375% is applied. Public Surplus allows exempt businesses to submit their tax exemptions to remove the sales tax fees. Buyer’s Premium and Nevada State Sales Tax are subject to change.
Payment is accepted by credit/debit card only through the Public Surplus portal.
For bids at and above $500.00, a deposit is required and bids over $4,000.00 require wire transfer to Public Surplus.
Public Surplus items are picked up from the North Las Vegas Receiving dock by appointment only. CSN does not package or ship items.
A valid government issued ID is required for all pickups and the ID must match the information on the Public Surplus account and Credit/Debit Card.
Should an item not sell, it will be relisted a second and/or third time.
LOCAL SURPLUS AUCTIONS
Three (3) times a year, surplus items that are not auctioned through Public Surplus are taken to a local auction site with JJ Kane. These auctions are public and in person and are held every year in February, May, and November.
» Bidders will pay through JJ Kane for any bids and pick up auctions from their auction yard. Please visit https://www.jjkane.com/ to view details.
SALVAGE
Items that hold no value and are broken or damaged beyond repair are considered salvage. These items are put through the auction cycle as listed above. Salvage items are not allowed to be stripped for parts or scrapped by departments.
DONATION
Only after the surplus auction cycle is completed, and items do not sell, is when they will be considered for donation to other not for profit entities.
FAQs
Our department has trackable/non-trackable equipment and/or other items that we no longer have use for. What do we need to do?
All items designated for surplus, salvage, or disposal, must be processed through the Surplus process with Delivery Services. Before contacting us, determine if assets are allowed to begin the surplus process by following the guidelines established within your department and obtaining approval from the department head, dean, director, or manager. Inventory Control can assist with looking up purchase dates and depreciation schedules if necessary.
Contact Delivery Services with your request to surplus, and the completed Asset Transfer Form.
You must place a Ticket with OTS HelpDesk for surplus of IT related equipment or a Work Order with Facilities Management iServiceDesk for movement of non-IT equipment to surplus.
» All computers will be wiped/sanitized by OTS prior to being received at surplus. «
Can I throw my broken or damaged furniture, equipment, computer, etc. into the trash?
No. Employee or departments may not donate, sell, or dispose of any college property. All surplus items must go through the proper surplus procedures.
Disposals of IT equipment (computers, laptops, tablets, servers, media equipment, printers, peripherals) must be submitted through the Office of Technology Services (OTS) Help Desk. OTS must ensure any data and/or CSN software is removed, and the devices are sanitized prior to coming to surplus. OTS is also responsible for coordinating and scheduling the transportation of technology equipment to the surplus area at the North Las Vegas Receiving dock.
The requesting department is responsible for arranging the approval and transportation of non-technology surplus. If the department cannot deliver surplus items to the North Las Vegas Receiving dock, arrangements can be coordinated through the Facilities Management iServiceDesk. The requesting department will remain responsible for the equipment until it arrives at Surplus.
Surplus of furniture items must be approved by Facilities Management.
Is it OK to remove Asset Tags or grant stickers that are on the items we are sending to Surplus?
No. Delivery Services is the only department authorized to remove CSN asset tags and grant identifying stickers that are affixed to college assets/property.
Is our department allowed to donate goods or equipment outside of the College?
No. Only after the surplus auction cycle is completed and items do not sell, may surplus items be considered for donation to not for profit entities.
If our department needs a filing cabinet or bookshelf, can we just get one from surplus?
No. Contact Facilities Management with your request for furniture items.